Free — no credit card required
Quote for the work, record the answer, and turn a yes into an invoice without retyping it. BillFlow’s quotation software is free to use, with no limit on how many quotes you send.
Quotations get their own numbering sequence (QUO- by default), their own status lifecycle and their own template. They are valid for a period rather than due on a date, so the editor asks for validity instead of a due date, and the sheet says “Quotation” where an invoice would say “Invoice”.
Everything else is the editor you already know: the same items table, the same taxes, the same terms and the same branding.
Customers rarely answer a quote with a clean yes or no. BillFlow lets you record the response line by line: this item accepted, that one rejected, this one accepted at a smaller quantity. The quotation’s overall status — Accepted, Rejected, Partially Accepted or Expired — follows from the decision as a whole rather than being set by hand.
The quotation document itself is never rewritten by this. What you sent stays exactly what you sent, which matters the moment anybody disputes what was agreed.
Once a response is recorded, the accepted lines convert into an invoice at the accepted quantities. The new invoice takes the next number in the invoice sequence and remembers which quotation it came from, so the trail from quote to bill stays intact without a spreadsheet holding it together.
The reports include quotation conversion — how many you sent, how many were accepted, and what that was worth — so “are we quoting too high” stops being a matter of opinion.
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